Purchase Requisition (BANF)
Purchase Requisition - The Request Before the Order
From demand capture to an approved purchase order
A purchase requisition (BANF) is the internal request through which a requester initiates the procurement of goods or services. It runs through an approval process and is then converted into a binding purchase order sent to the supplier.
Purchase Requisition: The Internal Request Before the Order
A purchase requisition (BANF) is an internal request to procure goods or services. A requester captures the demand, the request runs through approval, and once released it is converted into a binding purchase order sent to the supplier. It is the precursor to the purchase order, not an external order itself.
How a Purchase Requisition Structures Procurement
From demand capture through approval to the purchase order
Demand Capture
The requester captures their demand in a purchase requisition. Items come either from released catalogs or are entered as a free-text requisition when no catalog article exists. Quantity, cost center, and required date are recorded, giving procurement a complete basis for further processing and downstream approval.
- Catalog or free-text item
- Cost center and quantity
- Required date and justification
Approval and Release
Before the order, the requisition runs through an approval process. Depending on value, material group, or cost center, it is routed to the responsible approvers via multi-level approval workflows. This lets companies ensure that procurement is budget- and policy-compliant before any binding commitment to the supplier is created.
- Multi-level approval
- Rules by value and material group
- Role and rights control
Conversion into a Purchase Order
After release, the purchase requisition is converted into a purchase order and transmitted to the supplier. The requisition itself remains internal, while the order is the external commitment. Every step stays traceable, which creates transparency across the entire procurement process and a clean basis for auditing.
- Released requisition becomes order
- Transmission to the supplier
- End-to-end traceability
Mapping Requisition Processes with Ovenca
Ovenca maps the entire requisition process - from demand capture through approval to handing the purchase order to your ERP system.
Capture in the Catalog Shop
Requesters capture demand as a shopping cart in the Catalog Shop - with catalog or free-text items. The cart becomes the purchase requisition, which then enters the approval process.
Multi-Level Approval
Ovenca supports multi-level approval workflows and fine-grained role and rights management through the Admin Governance module. This keeps approvals policy-compliant and traceable.
Handover to Your ERP
Via SAP RFC and REST API, Ovenca hands the released requisition or order to your ERP system. The platform is ERP-agnostic and runs on-premise, in a private cloud, or hybrid.
Purchase Requisition: Questions and Answers
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